QCTO ACCREDITED SAQA ID: 102161 LEVEL 5 Credits 445
OCCUPATIONAL CERTIFICATE: OFFICE ADMINISTRATOR
(This programme is offered to meet Industry needs)
PURPOSE OF QUALIFICATION: | |
This occupational qualification provides an opportunity for the learner to acquire a range of administrative skills to coordinate the activities of an office including information management and operational processes. Qualified learners will be competent to support management with office and information administration demonstrating a range of administrative and communication skills. They will be able to function in Human Resource, Marketing, Public Relations or Financial departments/unit which will enable them to accomplish tasks professionally and efficiently in the increasingly computerised environment of a business office in accordance with national and international standards in the field. The occupational qualification is to equip students with the broad based knowledge and skills to be able to be employed in a small business or a large corporation, public or private and advance their personal and career management skills to enhance their employability. | |
Duration: | 1 year including Work Experience. |
Qualification Entry Requirements: | Level 4 with Communication or Work experience. |
Recognition of Prior Learning: | A statement of result or certifying a work experience record must be confirmed. |
Delivery Mode: | Blended and live online classes. |
Career Paths: |
Administration Clerk/Officer. • Office Coordinator. Administration Officer (Local • Office Supervisor. Government). • Operation Services/Support Officer. Administrative Assistant. • Planning Support Officer/Site Clerk. Business Administration Officer • Tender Coordinator. (Local Government). Client Services Administrator. |
Job prospects in Human Resource, Marketing, Public Relations or Financial departments/unit. |
Qualified learners will be competent to support executive management with: | ||
• • • • • | Office Administration and record management. Communication skills. Multicultural customer and client relational skills. Resource/facilities management. Tender administration. | Skills development administration. PR and advocacy and social and digital media. Computerised project management skills. Staffing and people support administration. Fundamental life and work skills. |
After qualifying with this qualification you can further your studies in: | |
• | National Diploma: Office Management and Technology, Level 6. |
• | Diploma: Office Management and Technology, Level 6. |
• | Diploma in Office Management, Level 6. |
• | Diploma: Office Administration, Level 6. |
External Summative: |
An external integrated summative assessment, conducted through the relevant Quality Council for Trades and Occupations (QCTO) Assessment Quality Partner is required for the issuing of this qualification. The external integrated summative assessment (EISA) will focus on the Exit Level Outcomes and Associated Assessment Criteria. |
This Occupational Qualification has three compulsory modules. They are Knowledge, Practical Skill and Work Experience Modules.
KNOWLEDGE MODULES | Credits | PRACTICAL SKILLS | Credits | WORKPLACE EXPERIENCT | Credits |
Effective office administration and management. | 10 | Communication and effective customer relationships. | 10 | Perform administrative and meeting support functions to support management. | 12 |
Business communication and customer services. | 8 | Manage, coordinate and assist in the administration and clerical support of resources to facilitate the smooth and effective operational activities within the organisation. | 15 | Handle customer and client’s queries and liaison in an office, 8 Credits. Marketing/Public Relations and administrative support. | 25 |
Office protocol, deportment and etiquette. | 8 | Assist in the administration and preparation of the process of tendering of contracts. | 15 | Assist in planning and coordinating at least two special events/conferences. | 20 |
Apply End User Computing. | 6 | Manage meetings. | 15 | Procure and allocate resources. | 15 |
Social media and digital literacy. | 5 | Payroll processing and pay administration, | 15 | Solicit tender offers in terms of a set of procedures. | 10 |
Introductory project management. | 2 | Support the recruitment, selection, and induction of staff. | 15 | Manage a paperless office. | 20 |
Computerised Project Management. | 15 | Classify, identify, register, track and dispose of records and information. | 15 | Supervision, and training of administration staff. | 15 |
KNOWLEDGE MODULES | Credits | PRACTICAL SKILLS | Credits | WORKPLACE EXPERIENCT | Credits |
Basic business calculations. | 5 | Assist in the administration and preparation of the Workplace Skills Plan (WSP). | 15 | Assist in developing a Workplace Skills Plan according to employee training needs. | 8 |
Resource and procurement management. | 15 | Provide administrative support to Marketing/Public Relations division. | 20 | Apply ready for work standards to everyday work activities. | 25 |
Tender and procurement processes, and procedures. | 5 | Prepare, install and dismantle exhibition elements. | 10 | ||
Document management and record keeping. | 15 | Manage a small project. | 10 | ||
Staffing, and people support. | 15 | ||||
Principles of the National Qualifications Framework (NQF) in relation to Skills development and Workplace Skills Plan (WSP) administration. | 12 | ||||
Public relations, marketing and advocacy. | 6 | ||||
Ready for work standards. | 5 | ||||
Total number of credits for Knowledge Modules: | 132 | Total number of credits for Practical Skill Modules: | 155 | Total number of credits for Work Experience Modules: | 158 |
DBC’S REGISTRATION AND ACCREDITATION
- Durban Business College programmes are registered on the National Qualifications Framework (NQF) by the South African Qualifications Authority (SAQA).
- Durban Business College programmes are accredited by Services Seta in South Africa (No. 2374) and QCTO (05-QCTO/SDP020424131949).
- Durban Business College (Pty) Ltd Registration No: 2006/007085/07.
- DBC Staff: registered facilitators, assessors, moderators.
Contact one of our Consultants to enquire about enrolling at the Durban Business College
031-208 4066/073 243 5300